How to prolong the life of your equipment

Your print hardware is vital to the operation of your business. From printing to scanning to email, today’s workplace assets need to be versatile, secure and reliable. Brother printers have earned the reputation of being the most durable on the market, but that doesn’t mean you can’t extend the lifespan of your critical print equipment by following these best practices.

5 tips to ensure printer longevity

Making sure you get the most out of your assets and resources is an important objective in any business. Many leaders spend time and money ensuring that staff are up to date with the latest protocols and procedures related to their chosen field. So why do so many organisations allow their printers – assets utilised everyday – to deteriorate prematurely before the end of their life cycle?

Here are five simple, effective ways you can ensure printer longevity:

1. Clean the inside of your printer: Excess paper dust or debris can build up inside your printer walls. One of the most effective ways to prolong the life of your device is to gently wipe the interior on a regular basis. This process can be thoroughly accomplished in as little as five minutes, and only needs to be done once a month. If you’re utilising your printers on a regular basis, performing a simple clean two to three times a month is ideal
2. Take care when replacing cartridges: Avoid touching the bottom of the cartridge when swapping it out. Print quality can be negatively affected by the oils from your fingertips, which can also have a detrimental effect on the overall health of your machine. Exercise caution when replacing your cartridges and toner by carefully following the manufacturer’s instructions on the replaced cartridge packaging
3. Toner and ink cartridges do have a shelf life: Using out of date consumables may impact the quality of your print jobs, which is why it’s important to check the use by date on the packaging before purchasing
4. Standby mode is your friend: While continuously cycling your printer on and off is detrimental to its longevity, utilising the standby function can preserve operational efficiency. For example, if your business is closed over the weekend, it is a good idea to keep your office assets in this state
5. Power Surge Protection: Power surges occur when the flow of electricity is interrupted, then started again, or when something sends electricity flowing back into the system. Installing a power surge protection device can save your equipment from these types of power surges

Extend the life of your critical workflow devices by following these simple guidelines

Outsource your maintenance and repair

Why not leave the worry to the professionals? Many manufacturers offer a maintenance and repair offering aimed at maximising the life of your printer. Brother’s Managed Print Service (MPS) solution comprehensively handles the needs of your critical print devices, removing the worry and effort associated with effectively managing your assets.

There are also options available to exchange your well-used devices for brand-new resources prior to the end of their lifecycle.

Printer lease options allow you to adjust your printing requirements as your business grows, ensuring you’re not tethered to outdated or insufficient equipment. Stay at the forefront of cutting-edge print technology by adopting a versatile asset solution – one that guarantees your office equipment never reaches its endpoint.

Extending the lifecycle of your office devices is easy

Partners in operational excellence

Versatility and adaptability are drivers in today’s ever-evolving business landscape. To remain at the forefront of operational integrity, your organisation deserves the best equipment, operating to its maximum potential. By making small, simple changes, you can effectively extend the lifespan of your critical print devices, to a potentially exponential degree. Regular maintenance, combined with the best support and service options available to your business will ensure your devices last longer.

To learn more about how our solutions can help you get the most out of your most commonly used resources, contact us today. We’ll provide you with a free assessment of your current printing systems, perform a high-view business analysis aimed at reducing your operational costs and showcase how you can save immediately.